How to Change Match Fields in Word
Fields represent specific data in a database table, such as a person's name or street address. You can change match fields within Word's mail merge. During a mail merge, fields are inserted into a letter, envelope, label or directory you want to merge. If the field you want to insert isn't matched with the correct data, you can update it in the mail merge wizard. Matching a field in the wizard can save you time.
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Instructions
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Open the mail merge wizard in Word by going to "Tools," "Letters and Mailings" and "Mail Merge." Then select the type of document you want to create and click on "Next."
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Pick your starting document---current (active) document, a template or an existing document. Then click on "Next."
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3
Select the list (data source) containing the fields and data you need. You can choose recipients from an existing list, Outlook contains or new list. Press "Browse" to find your file, then double-click it file to load into the wizard and click on "OK."
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4
Press "OK" in the "Mail Merge Recipients" dialog box. Then click on "Next.: Write your letter."
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5
Place your cursor within your document where you'd like to insert the first field.
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Click on "More Items..." Then press the "Match Fields" button in the "Insert Merge Field" dialog box to change the match field.
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Select the drop-down list beside the field you want to change and find the correct field you want it to use. Then press "OK."
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8
Select the field and click on "Insert" to add it to your document. If the field you want to change is not visible under the "Database Fields" option, choose the "Address Fields" option instead. Then press "Close."
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Insert any other fields you need into your document by following Steps 5 to 8.
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Select "Next: Preview your letters," then "Next: Complete the merge." Choose to print your merged document or edit individual letters and press "OK."
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References
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