How Do I Get a Copy of a New York Death Certificate?

Obtaining a Death Certificate Copy

The New York State Department of Health can issue certified copies of death certificates for all deaths in New York State except those in New York City. The New York City Department of Health and Mental Hygiene controls issuing death certificate copies for all five boroughs. In the event that you want to obtain a certified copy of a New York death certificate, you must file a valid request for the copy and prove that you have both the right and need for the copy through positive identification and substantiating documentation.

Instructions

Death Certificates from New York City

1. 

   When the Deceased's Records are in New York City

   Determine your eligibility for obtaining a copy of the death certificate. If you are not a member of the deceased's immediate family, you must provide notarized documentation that clearly states your reason for needing the certificate.

2. 

   Gather Positive Identification

   Assemble your positive identification. This identification must consist of one valid and unexpired photo ID (driver's license, passport, state-issued photo or military photo ID) or a combination of utility or phone bills addressed to you and a letter from any government agency addressed to you and dated within six months of the date you are requesting the death certificate copy.

3. Determine the method you want to use for requesting the death certificate. The New York City Office of Vital records will issue copies through the Internet, the U.S. Postal Service or through an in-person visit to their offices. If you go to the offices, bring the originals of your identification. If you make your request by mail, send copies.

4. Submit the request with the supporting documentation and pay the fees. The death certificate will be sent to you within a period ranging from a few days to several weeks.

Death Certificates from New York State

1. 

   Obtaining Records from New York State

   Determine your eligibility for obtaining a copy of the death certificate. To be eligible, you must be a member of the deceased's immediate family (parent, spouse, child), have documentation showing you are the lawful beneficiary of the deceased, have a documented medical need or possess a New York State Court Order.

2. Make copies of your positive identification to send with your request. This identification must consist of one valid and unexpired photo ID (driver's license, passport, state-issued photo or military photo ID) or a combination of utility or phone bills addressed to you and a letter from any government agency addressed to you and dated within six months of the date you are requesting the death certificate copy.

3. Decide the method you want to use for requesting the death certificate (by Internet, telephone or U.S. Postal Service). The processing and delivery fees vary based on your request method. For more information about the fees, visit the New York State Department of Health website.

4. Submit the request with the supporting documentation and pay the fees. The death certificate copy will be sent to you within a period ranging from a few days to several weeks.

References

• New York State Dept. of Health: Death Certificates
• New York City Office of Vital Records: Death Certificates