How To Print an MS Publisher 2007 Document in Word 2007

You can save your Publisher text and graphics and print them in Word.

If you try to open a Microsoft Publisher 2007 document in Word 2007 you get a screenful of garbage as your computer attempts to translate between the two programs. One way to print a Publisher file in Word is to save the text of the Publisher file as a Word file. You can copy individual graphics from Publisher to Word by copying and pasting. If you have a calendar page or several objects you want, you can also save an entire page as a graphic and insert the picture into Word.

Instructions

Save the Text and Copy the Graphics

1. Open Publisher and bring up the document you want to save.

2. Click on "File," then click "Save As" to open the Save As dialog box.

3. Type in a name for the file in the File name box or leave the name as is. Publisher is going to save this file as a DOCX (Word) file, so you won't overwrite your original Publisher file.

4. Click the "Save as type" drop-down arrow and select "Word 2007 Document." You may need to scroll down to see the selection.

5. Click "Save" and you will see a warning that you can only save the text of the file. Click "OK."

6. Open Microsoft Word and the file you just saved. Your file contains the text from your Publisher file, including any fonts you used in the Publisher file. If you have a calendar, the calendar will be a large table in Word.

7. Copy and paste individual graphics from Publisher to Word by moving between the two open applications. In Publisher, right-click any graphic you want to copy into Word and select "Copy." Move to your Word document and right-click and select "Paste" to add the graphic to your document. Once you have all the graphics you want to keep, save your file.

8. Print your Word file by clicking on the "Office" button and selecting "Print," then "OK."

Save a Page or Two as Graphics

1. Open your Publisher file and press "Ctrl-A" to select an entire page. If you want to save two facing pages, you will need to click on "View" and "Two-page spread" so you can save both pages before pressing "Ctrl+A."

2. Click on the objects you want to save as a picture with your right mouse key and select "Save as a Picture." In the resulting dialog box, give the group of objects a name and then choose a graphic option: PNG Portable Network Graphics Format, JPEG File Interchange Format or Enhanced Metafile format.

3. Open Word.

4. Click on the "Insert" tab then select "Picture." Select the graphic you just created to insert it into Word.

5. Print the Word document.

Tips & Warnings

• When you are inserting whole Publisher pages as graphics you may need to adjust the margins in Word to fit the graphic.

• If you save a Publisher calendar as a graphic, you cannot make changes to the calendar in Word.

References

• Office Online: Save a Publication as a Word Document