How Do I Access My Contact Addresses to Make Address Labels?

Use your address list to create address labels in Microsoft Word.

To make address labels using your contacts' addresses, your best bet is to create a mail merge and print the labels directly in Microsoft Word. You will need a package of label sheets. Make sure you know which type of label sheets they are and what the dimensions are, as you will need this information to create the labels. Before you access your contacts, set up the mail merge for your specific label type in Word.

Things You'll Need

• Microsoft Word
• Label sheets
• Address list

Instructions

1. Open a blank document in Microsoft Word.

2. Click the "Mailings" tab. Under the "Start Mail Merge" group, click "Start Mail Merge."

3. Click "Labels." Choose the type of printer you have under "Printer Information" in the dialog box. Select the name of the label sheet's manufacturer in the "Label Vendors" box. Choose the product number of your label sheets in the "Product Number" menu. Click "OK" when finished.

4. Click "Select Recipients" on the "Mailings" tab, under "Start Mail Merge."

5. Determine the data file from where you want to import your address list. Click "Select from Outlook Contacts" if you want to use your contact list from Microsoft Office Outlook.

6. Select "Use Existing List" if you want to use a data file you already have. This can be a number of things, including an Excel file, another Word document, database, HTML file or text file containing your address list. Locate the file on your computer. You can choose from many different file types.

7. Continue with the mail merge process by inserting merge fields, which will correspond with each address on your list. This is done using the "Write & Insert Fields" group commands.

Tips & Warnings

• If you cannot locate your Microsoft Outlook Contact folder to connect to it, try editing the properties of your contacts in Outlook. Click the "Go" menu in Outlook. Select "Contacts." Right-click the folder that has the addresses you need. Select "Properties" from the shortcut menu. Click the "Outlook Address Book" tab. Select "Show This Folder as an Email Address Book." Click "OK."

• You can create a new address list in Word if you do not have a contact list to connect to. Under "Select Recipients," instead choose "Type New List."

References

• Microsoft Word 2007 Help: Create and Print Labels for a Mass Mailing