How to Set Up Easy Methods of Filing in File Cabinets

Make filing easier with organization.

One of the most frustrating things that can occur at work or in a home office is the inability to locate important files in a cluttered, overstuffed filing cabinet. An easier method of filing is by keeping organized. Organization can be a challenge, and one way to make it easier is to do a complete overhaul on a filing cabinet and set up an organizational system that will work for years to come. Setting up an easy method of filing may take some time, but in the end you will be able to find important documents and files in a matter of seconds.

Things You'll Need

• File boxes
• Color tabs
• File separator
• Marker

Instructions

1. Go through files and papers held in the filing cabinet. Throw away any outdated information. Files and papers that are rarely used, but may be needed in the future should be stored in file boxes.

2. Label the file boxes and store them in a closet or in a storage cabinet. This will open up space in the file cabinet, making it less cluttered.

3. Determine which drawers files will go into. Label each drawer with coordinating areas of business. For example, three different drawers could be labeled "Taxes", "Clients", and "Media".

4. Organize the files and papers for each drawer alphabetically or by type of file. Attach labeled stick-on color tabs to file separators. File separators can simply be an empty file folder.

5. Insert the files and file separators into each drawer. Ensure that the color tabs are visible when the drawer is opened. This will make locating files easier.

References

• Score: 60-Second Guide to Organizing Your Business