How to Add Graphics to an Email Signature

The easiest way to add a graphic to an email signature is to create your email signature with a graphic and then cut and paste the signature into your email software signature options. First, create the email signature with a graphic in Microsoft Word 2007 and then transfer the result into Microsoft Outlook 2007. You can use this technique with the 2003 version of Microsoft Word and Outlook as well. The 2007 version requires fewer steps than the 2003 version because of the superior menu navigation in the later release of this software.

Instructions

1. Click "Start > All Programs > Microsoft Office" and select "Microsoft Word 2007."

2. Type the email signature in a blank document.

3. Position the cursor where you would like to place your graphic.

4. Click the "Insert" tab and select "Picture" in the "Illustrations" group to bring up the "Insert Picture" dialog box.

5. Find the graphic you want and double-click it. Now the graphic is part of your email signature in Microsoft Word.

6. Hold down the "Ctrl" key and press the letter "A" to select the email signature. Press "Ctrl" and "C" simultaneously to copy the signature to the clipboard.

7. Click "Start > All Programs > Microsoft Office" and select "Microsoft Outlook 2007."

8. Click "Mail" and then click "New" on the menu bar to begin creating your email message.

9. Click the "Message" tab and then click "Signature > Signatures" to display the "Signatures and Stationery" dialog box.

10. Select the email signature you are adding the graphic to in the "Select signature to edit" section. The email signature you choose is displayed in the "Edit signature" section at the bottom of the dialog box. If you are creating a signature for the first time or want to create a new signature, click "New" and enter a name for the signature.

11. Delete any text in the text field under "Edit signature" if you are changing an existing signature. With your mouse cursor in this text field, hold down the "Ctrl" key and type the letter "V" to copy the email signature into this field.

12. Click "OK" to finish adding the email signature and graphic to Outlook 2007.

References

• Microsoft: Add Graphics to an Email Signature

Resources

• Microsoft: Add Graphics to an Email Signature in Microsoft Outlook 2003
• Louisiana State University: Custom Signature with Graphic