How to Archive a Calendar in Outlook 2003

Archive your older Outlook 2003 calendar entries.

Like a traditional calendar, your Outlook 2003 calendar stores your appointments, birthdays and other events in chronological order by month. These computerized entries take up space within the application's configuration and on your computer's hard drive. To reduce the amount of space the calendar entries use, you can archive or compact the older entries. This process also reduces the chance of the Outlook 2003 Personal Storage Table (PST) file becoming corrupt. The archive process is a built-in feature activated through Outlook 2003's "File" menu.

Things You'll Need

• Computer running Outlook 2003

Instructions

1. Open Outlook 2003 by clicking the program's name on the "All Programs" menu.

2. Click "File," then "Archive." The Archive dialogue box will open.

3. Click the circle next to "Archive this folder and all subfolders."

4. Click the "Calendar" folder in the list under the heading "Archive this folder and all subfolders."

5. Click the down arrow next to "Archive items older than." Select an archive date; information before that date will be archived.

6. Click the check box next to "Include items with 'Do not AutoArchive' checked" if you already have calendar items tagged as "AutoArchive" and you want them archived now. Otherwise, leave this option unchecked.

7. Click "Browse" under the heading "Archive file" to select another location for the archive calendar file, if you'd like.

8. Click "OK" to start archiving the calendar.

Tips & Warnings

• Once the archiving is complete, you can navigate to the directory where the calendar archive file is stored and move the file to a removable drive, CD/DVD or other media for safe-keeping.

References

• Western Carolina University: How to Archive Items from My Outlook Account (Microsoft Outlook 2003)

Resources

• Microsoft: Outlook 2003 Help and How-To