How to Collect Past Due Condo Fees

Collect Past Due Condo Fees

Condo fees (also referred to as maintenance or HOA fees) are fees collected by the condominium association for the routine maintenance and upkeep of the collective, common property. They do not usually contribute to special assessments (expenses that are outside routine upkeep, such as repaving a parking lot or re-roofing a building). Fees are determined by the amount in reserve, the number of units, and size of the units.

Should a unit owner or several owners fall behind in their fees, the condo association cannot provide necessary upkeep of the collective units.

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Delinquency letter
Collections agency or attorney
Lien filing forms

Instructions

How to Collect Past Due Condo Fees
- 1
  
  Send a past due or delinquency letter. Format a past-due or amount owning letter including the owner's name, unit number and itemized list of fees in arrears. Provide payment options (such as check, certified check, money order, or credit card) and a 10- to 15-day deadline for payment of all past due fees. Include a stipulation if the arrears are not paid, collection actions or a lien may be filed against the property.
- 2
  
  Hire a collections agency or attorney. In either case, the unit owner will be informed of the arrears and be provided with payment alternatives. Instruct the collections agency or attorney to include the arrears, penalties or late fees, and agency or attorney's costs and fees.
- 3
  
  File a lien against the property. If previous attempts to collect past due fees fail, another option is to file a lien against the property; in the case the owner tries to sell or refinance the property, the lien must be satisfied to complete the transaction.

Tips & Warnings

Offer payment arrangements, such as spreading the arrears over the next three or six fee collections
Liens are not necessary collectible in the event of a mortgage foreclosure.

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How to Collect Past Due Condo Fees

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