How to Change a Personal Greeting in Publisher Email Merge
When you consider Microsoft Publisher, you probably think about professional-looking print publications. While it is true that this desktop publishing program is a great tool for printable flyers, brochures and greeting cards, do not rule out its ability to create quality electronic publications. If you are using Publisher 2007 or 2010, you can make newsletters, advertisements or announcements to send in an email merge. You can even send a personal greeting to each recipient within the merge.
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Instructions
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Open or create the publication that you want to send in an email merge. Go to the "Tools" menu in Publisher 2007, point to "Mailings and Catalogs" and click on "Email Merge." Go to the "Mailings" tab in Publisher 2010, click on "Email Merge" and select "Step by Step Mail EMerge Wizard." The "Mail Merge" task pane will open.
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Choose "Use an Existing List" under "Create Recipient List" if your email contacts are listed in another file or spreadsheet. Choose "Select from Outlook Contacts" if you want to use your Windows address book. Choose "Type a New List" if you do not currently have your contacts' names and email addresses on your computer. Click "Next."
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Select the data source or contact list from which you want to import names and email addresses or enter the new list into the "New Address List" dialog box. Click "OK" and click "Next" to proceed.
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Insert a text box onto the publication where you want to add a personal greeting that changes for each contact. Go to the "Insert" menu in Publisher 2007 and select "Text Box." Go to the "Insert" tab in Publisher 2010 and select "Draw Text Box." Draw the text box onto the page in the location you desire.
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Click inside of the text box. Click "Greeting Line" under "More Items" in the "Mail Merge" task pane. Select a salutation from the drop-down list under "Greeting Line Format" or type your own. Click the "Match Fields" button to make sure Publisher knows from which fields you want to import information and make any necessary changes. Click "OK" to close the "Match Fields" box and click "OK" again to close the "Insert Greeting Line" box. Click "Next" to continue.
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Click the "Send Email" button. The "Merge to Email" dialog box will appear. Make sure the selection in the "To" box is correct. Enter a message in the "Subject" field. Personalize the subject line if desired by clicking on the "First Name" field in the subject personalization box. Click "Send" to complete the merge.
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Tips & Warnings
Publisher versions prior to 2007 do not offer email merge capability. You may use Microsoft Word instead.
References
- Photo Credit greeting image by Kit Wai Chan from Fotolia.com
