How Do You Mail Merge Labels in Outlook 2007?

Mailing labels make you more efficient

Microsoft Word makes it easy for you to merge a document or label template with an existing source of data. You may have performed mail merges by creating a data table in a spreadsheet, entering the names and addresses of the people you wanted to contact. If you already have this information in your Outlook address list, though, you do not need to go to all the trouble of creating a spreadsheet. You can create mail merge labels using your Outlook 2007 contacts and Microsoft Word 2007.

Instructions

1. Open Microsoft Word. Go to the "Mailings" tab, click the arrow under "Start Mail Merge" and select "Step by Step Mail Merge Wizard." The Mail Merge task pane will open on the right side of the window.

2. Pick "Labels" under "Select Document Type" then click "Next." Click the "Label Options" link. Choose the label size you want to print and click "OK." Click "Next" in the task pane.

3. Choose "Select from Outlook Contacts" under "Select Recipients." Click the "Choose Contacts Folder" link to open the "Select Contacts" dialog box. Select the folder with the contacts you want to use in the merge and click "OK."

4. Select the contacts you want to include in the mail merge from the "Mail Merge Recipients" dialog box and click "OK." Click "Next" on the task pane.

5. Insert an address block or any other field you want to include on the labels by choosing options under "Arrange Your Labels." Click the "Update All Labels" button to add these fields to all of your mail merge labels. Click "Next" on the task pane. Click "Next" again to complete the mail merge.

References

• Office Online: Use Outlook contacts as a data source for a mail merge