How to Send Bulk Emails With Microsoft Exchange Server

Use Microsoft Exchange Server to send bulk emails.

Microsoft Exchange Server is a collaborative communication system used in organizations and businesses. Using the server, you can take advantage of various features in Microsoft Outlook, including sharing calendars and contact lists. You also can create distribution lists, which are collections of contacts that you email as a group. For example, if you often send bulk emails to the sales team, you can create a distribution list with the email addresses of everyone in the group. Then, when you send a message, everyone in the group receives it.

Things You'll Need

• Computer
• Microsoft Outlook

Instructions

1. Create a distribution list. In Microsoft Outlook, click the "File" menu. Click "New." Select "Distribution List."

2. In the Name box, type a name for the distribution list, such as "Sales Team."

3. On the Distribution tab, choose "Select Members."

4. In the Address Book list, select the address book you want to choose from. Since you're on a Microsoft Exchange Server, you will see Global Address Book, which includes all users that are part of your organization's network.

5. In the Search field, type a name of a person you want to include in the list. When the name comes up, select it and click "Members." Repeat this for each person you want to include in the distribution list. The distribution list is saved in your Contacts folder.

6. Open a new message and type your email to send to the group. In the To field, type the name of the distribution list until it appears. This will send the message to the distribution list you created.

References

• Microsoft Outlook 2007 Help: Create and Edit a Distribution List
• Microsoft Outlook 2007 Help: What is a Microsoft Exchange Account?

Resources

• Read this Article in Spanish