How to Edit Text in Microsoft Document Imaging
Microsoft Document Imaging is a utility, built into Microsoft Office, that allows you to extract text from scanned documents and faxes and edit it. The program's file format is based on the high-resolution Tagged Image File Format, TIFF. Within Microsoft Office, you can use the utility to open and save files in the Microsoft Document Imaging format. Text embedded within Microsoft Document Imaging is easily unlocked by using the utility's built-in text copying tool--no third-party application is required.
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Instructions
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1
Click "Start," "All Programs," "Microsoft Office."
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2
Click on "Microsoft Office Tools," "Microsoft Office Document Imaging."
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3
Click "File," "Open." Navigate to the directory containing the Microsoft Document Imaging file---a fax or scanned document.
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4
Double click on the image file (fax or scanned document) you want to open---the file will have a ".tif" extension.
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5
Click "Tools," "Recognize Text Using OCR."
If using Microsoft Office Document Imaging 2002, click "File," "Recognize Text Using OCR."
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6
Click "View." Click "Select Arrow Icon." The text within the page pane is now unlocked and ready for copying.
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7
Highlight the text you want to copy for editing with your mouse. Click "Edit," "Copy."
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8
Open Microsoft Word or Notepad.
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9
Click "Edit," "Paste" to paste the image's text into a blank Word or Notepad document for editing.
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10
Edit the text as desired. Click "File," "Save As." Enter a name for the edited text in the box next to the wording "File name."
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11
Click "Save."
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Tips & Warnings
If copying and editing text from a fax you received as an email attachment, navigate to the document containing the fax. Double-click on the attachment file to open the file. Follow Steps 5 through 11 to complete the copying/editing process.
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