How Do I Create a Custom Style for Envelopes in Word 2007?

A Word style allows you to format paragraphs, text or tables within your document. Once the style is created, you can apply it to any areas you want. By customizing a style, you can quickly pick the font, colors and spacing you need to save time. Word 2007 lets you create style for both the return and delivery address of your envelope. You can use the same style for all your envelopes or selected ones.

Instructions

1. Open a new document in Word 2007.

2. Create the custom style for your envelope by opening the "Styles" window. To open the "Styles" window, select the "Home" tab, then click on the arrow at the bottom of the "Styles" group to expand it (shortcut: Alt+Ctrl+Shift+S).

3. Select "Normal" from the "Styles" window, then select the "New Styles" button from the bottom of the window to open it.

4. Type in a name for the style you want to create (ex., "EnvelopeStyle") and choose "Paragraph" for "Style type."

5. Click on the drop-down list by "Style based on." To create a custom style for the delivery address, choose "Envelope Address." To create a style for the return address, choose "Envelope Return."

6. Click on the drop-down list by "Style for following paragraph" and choose the same options you used for "Style based on"---"Envelope Address" or "Envelope Return."

7. Go to the "Formatting" section of the "Create New Style from Formatting" dialog box and from the choices, select the style you'd like to create.

8. Place a check mark by "Add to Quick Style list" and choose "New documents based on this template. Then click on "OK." Your style will now appear in the "Styles" window.

Add Style to Envelope

1. Create an envelope where the style will be applied by selecting the "Mailings" tab and clicking on "Envelopes."

2. Type in a delivery and return address of your choice, then click on "Add to Document." The envelope will be placed on your page.

3. Select the text for the return address on your envelope. Word's Mini toolbar will appear just above the selected text.

4. Click on the "Quick Styles gallery" button to access the font styles and text options. Then select the style you created for the return address. It will be applied to the selected text on your envelope.

5. Select the text for the delivery address on your envelope. Then choose the style you created for your delivery address by clicking on the "Quick Styles gallery" button in the Mini toolbar. The style will be applied to the delivery address.

References

• Microsoft Office Online: Setting Up Documents