How to Convert an MS Publisher File
Microsoft Publisher is a desktop publishing program from Microsoft. Publisher differs from Word and other word processing programs in that it focuses on page layout. Users have a significant amount of control over the placement of images and text to create documents, such as newsletters and fliers. Because Publisher is not as widely used as other programs, Publisher files often need to be converted to more accessible formats, such as Portable Document Format (PDF) or image file. You can convert an MS Publisher file, with the right program, by following a few steps.
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Things You'll Need
- MS Publisher document
- PDF writing program
- Microsoft Office Document Imaging
Instructions
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Convert Publisher File to Portable Document Format (PDF)
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Download and install a PDF-creating application to your computer. Many programs of this nature are available, and most charge a fee. Adobe Acrobat Pro costs nearly $450 to download, although a free trial is available at adobe.com. For a process as simple as converting a document, such as a Publisher file, a free program is perfectly adequate. PDFill, which is din in the following steps, is available for a free download from pdfill.com.
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Launch the Publisher program and open the file that you want to convert. Click once on the "File" menu and select the "Open" option to access the "Open" dialogue box. Locate the folder in which the Publisher file is saved, using the "Look in" drop-down. Click once on the file name and once on the "Open" button.
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Click once on the "File" menu and select the "Print" option to access the "Print" dialogue box. Use the "Printer name" drop-down menu to view the list of printers and imaging applications available on your computer. Select the PDF writing application that you downloaded in Step 1, for example "PDFill Free PDF Writer," from this list. Click once on the "Print" button to launch a "Save As" dialogue box that will allow you to complete the conversion process.
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Choose a folder in which to save the converted Publisher file using the "Save in" drop down menu. Type a name for the PDF version of the Publisher document in the "File name" field and click once on the "Save" button. This action will complete the process of converting the Publisher file to a PDF file type. The PDF file is viewable by anyone with a PDF reading program, such as Adobe Reader. To view the PDF file, right click once on the Windows "Start" button and select "Explore." Select the folder to which you saved the PDF file from the "Folder" list to the left of the window. Double-click on the PDF file name to launch it in to your default PDF viewing program.
Convert Publisher File to Microsoft Document Imaging Format (MDI)
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Make certain that the Microsoft Office Document Imaging (MODI) driver is enabled on your computer. Click once on the Windows "Start" button and select the "Control Panel" option. From the "Control Panel" window, click once on the "Add or Remove Programs" link. Select the "Microsoft Office 2003" option and click once on the "Change" link. Select the "Add or Remove Features" option and then click once on the "Next" link. Click once on the "Microsoft Office Document Imaging" option and select "Update" to complete installation of the driver.
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Launch the Publisher program and open the file that you want to convert. Click once on the "File" menu and select the "Open" option to access the "Open" dialogue box. Locate the folder in which the Publisher file is saved using the "Look in" drop-down. Click once on the file name and once on the "Open" button.
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Click once on the "File" menu and select the "Print" option to access the "Print" dialogue box. Use the "Printer name" drop-down menu to view the list of printers and imaging applications available on your computer. Select the "Microsoft Office Document Imaging" option from this list. Click once on the "Print" button to launch a "Save As" dialogue box that will allow you to complete the conversion process.
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Choose a folder in which to save the converted Publisher file using the "Save in" drop down menu. Type a name for the MDI version of the Publisher document in the "File name" field and click once on the "Save" button. This action will complete the process of converting the Publisher file to a MDI file type. The MDI file is viewable by anyone with an image viewing program. To view the MDI file, right-click once on the Windows "Start" button and select "Explore." Select the folder to which you saved the MDI file from the "Folder" list to the left of the window. Double-click on the MDI file name to launch it in to your default image viewing program.
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