How Do I Transfer Email Folders to a New Computer in Microsoft Outlook?
Microsoft Outlook is a popular email client application that comes standard with most Windows operating systems. Over time, people tend to save a large number of emails for a variety of reasons. Outlook makes it relatively easy to transfer your email folders to another machine so long as you are using a version of Outlook on your new machine.
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Instructions
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1
Open windows Explorer and enable access to hidden folders. Your email folders are hidden by default. Click "Tools" on the menu bar then click "Folder Options." A dialog box will open. Select "View" then click "Advanced Settings" then click "Files and Folders." Under "Hidden files and folders" click "Show hidden files and folders" to enable access to hidden folders.
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2
Navigate to your email message folders using Windows Explorer. Click your "C Drive" then click "Documents and Settings" then click your user name then click "Local Settings" then click "Application Data" then click "Microsoft" then click "Outlook." Within the "Outlook" folder your email message folders will be the ones ending in .pst.
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3
Copy the .pst files that you want to move to a new computer to a CD or external hard drive.
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Copy the .pst files from your CD or external hard drive to your new computer. Navigate to the same folder you did in Step 2 and paste the .pst files there.
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5
Set up a new account in Outlook. Click the "File" menu then hover over "Open" and click "Outlook Data File." A dialog box will open. Select the .pst file you have just imported, then click "OK."
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6
Make the message folder you just imported the default message folder in Outlook. Click "Tools" then click "Account Settings." A dialog box will open. Click the "Email" tab then select your new email account and click "Change Folder." A dialog box will open. Select the .pst folder you just imported and click "Finish." Exit Outlook and close the program. When you restart Outlook your imported folder will be your default message folder.
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