How to Create an Effective Email Signature
Email signatures reduce the amount of time it takes to type your contact information and closing on every email. This is especially effective in a business setting where social media links take extra time to add to your signature. There are no specific rules to formatting an effective email signature. It should contain basic information so your contacts know who the email is from and how to reach you in the future. It only takes a moment to add a signature line that automatically applies to all your outgoing emails.
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Instructions
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Determine where your signature is to be used. A professional signature likely contains company information, whereas a personal signature is less formal.
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Locate the tool to create your email signature. Every email service has a different location for this section, but "Settings" or "Tools" are common.
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Type in your closing, such as "Sincerely" or "Thank you" on the first line. Include your name on another line below that. Add your company name and title below that, if creating a professional signature.
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Include your contact information such as phone numbers, fax number or social media links. This information allows the recipient to contact you outside of email.
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Save the signature per your email client's instructions and send a test email to verify that your signature formatted correctly.
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Tips & Warnings
Share social media information carefully if you use it in a casual manner and it contains personal information you don't want everyone to see.
