How to Use Autotext in Outlook 2007

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Microsoft offers a feature known as "Auto Text" in many Office applications, such as Outlook. "Auto Text" will suggest a word or phrase, based on the text you begin to type. There are many "Auto Text" entries built into the Office programs, such as days, months and salutations, but you can add custom entries as well. In Outlook 2007, "Auto Text" is included in the "Quick Parts" feature.

  • Open a new email message in Outlook 2007. Type in the word or phrase you want to use as "Auto Text."

  • Go to the "Insert" tab and select "Quick Parts" in the "Text" group.

  • Select "Save Selection to Quick Parts Gallery." The "Create New Building Block" dialog box will open.

  • Type a name for your "Auto Text" entry in the "Name" box. Select "Auto Text" in the "Gallery" list. Select "General" in the "Category" list and type a description for the "Auto Text" entry, such as "my office contact information." Choose "Normal Email" in the "Save In" box. Select "Insert Content in its Own Paragraph" for a block of text such as a signature, or select "Insert Content Only" for text you want to be able to insert into a sentence or paragraph. Click "OK."

  • Click inside of an email message or other Outlook form. Go to the "Insert" tab, click on "Quick Parts" and select the "Auto Text" entry you want to insert.

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