How to Print an Address Book in PrintMaster 18

Broderbund's PrintMaster 18 offers you more than 21,000 design templates and over 300,000 images to help you create a near-limitless array of projects. As PrintMaster aims to be your go-to program for events and holiday preparation all year 'round, you can spend more time creating and less time worrying about your contact list if you keep your address book up to date within PrintMaster---and use this address book for your daily life. If you keep this address book up to date and print out a copy as you update it, there's no need to worry about any other address book managers. PrintMaster lets you print your address book directly from the software, or export it to another program to let you edit, format, and print from the other software.

Instructions

Printing Through Mail Merge

1. Create a new project in the format you want to use to print your address book. For example, you can print your address book out in the format of a series of address labels, on a plain sheet of paper, or even as a bi- or tri-fold brochure.

2. Click inside the text box within the template you want to use.

3. Click "Mail Merge Field" from the "Add" menu. The mail merge dialog box will open.

4. Select the information from the Address Book that you want to put in the project. Click on the field you want included, and click "Add." Continue adding fields until you have included all of the information you want to print out.

5. Click "Insert." When you print, these placeholder labels will be replaced with each of the entries from your address book.

6. Format the text, if you want. If you've added multiple fields, be sure to insert punctuation or spaces to ensure the information prints the way you want it to.

7. Select "Address Book" from the Tools menu within the design workspace. If the address book that opens is not the one you want to print from, select "Open" from the File menu and select the different address book.

8. Choose "Select Mail Merge Names."

9. Click each name you want to print. In order to speed things up, click "Select All" to print all names in your address book. If you forget this step, you will be prompted to select the names and to print again.

10. Click "Print" from the File menu.

11. Confirm the format, page size, page layout and other details before finally printing.

12. Click "File" and "Save As" to make sure you save your project so you can use it next time you want to print out your address book.

Exporting Address Book and Printing

1. Close "PrintMaster Hub" if it is open before you start.

2. Click "Tools" from the menu.

3. Select "Address Book," then click "Open Address Book." If you only have one address book, that book will open automatically. If you have multiple books, you will need to select the one you wish to print from.

4. Click "File" from the menu bar and click "Save As."

5. Click the arrow next to "Save In" and choose a location to save the file. Insert a file name.

6. Click the arrow next to "Save As Type" and choose your format. You can export your work in Tab Delimited Text, CSV (comma-separated values), or PrintMaster's format (ABK). Both Tab Delimited and CSV can be opened in Excel or other spreadsheet programs and print directly out of those programs.

7. Click "Save" to save the final file.

8. Open the file you just saved with the format program you choose and print your address book.

References

• SalesForce: Selecting Mail Merge Names to Print in PrintMaster (Broderbund Software)
• SalesForce: Saving Address Book Files in Different File Formats
• Broderbund: PrintMaster Gold 18