How to Create a Pop-Up in PowerPoint
Pop-ups allow the viewers of your PowerPoint presentations to get additional information when they click a "hot spot" on your slides. For example, you might want your viewers to get a pop-up definition when they click a specific word. PowerPoint's Custom Animation feature makes creating this effect easy and fun.
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Instructions
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Open an existing PowerPoint presentation or create a new one. Go to the slide in which you want to create the pop-up.
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Click the "Insert" menu, and then click the "Shapes" icon on the toolbar to open the Shapes drop-down. Choose a shape. Draw the shape over the object or area on the slide you want to make into a "hot spot." (Choose the right shape for the job. For example, a rectangle works well for a word or a block of text. An oval works best for regions on a map.)
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Right-click the shape and choose "Format Shape" from the pop-up menu to open the Format Shape dialog box. Click "Fill" in the left pane, and then select the "Solid Fill" radio button in the right pane. Click the "Color" drop-down and choose a color for the shape.
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Drag the "Transparency" slider to set the transparency, or tint, for the shape. (Keep in mind that the tinted shape indicates the hot spot. Make it dark enough to notice, yet light enough so that the object beneath it is clearly visible. About 95 percent works well for most colors.)
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Click "Line Color" in the left pane, and then select the "No Line" radio button in the right pane. Click "Close."
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Click the "Text Box" icon, and then draw a text box on the slide where you want the pop-up to display. Type your text in the text box and format the text as desired.
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Click the "Animations" menu. Click the "Custom Animation" button on the toolbar to open the Custom Animation dialog box. (Make sure your shape is still selected.)
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Click the "Add Effect" button, and choose "Entrance" from the fly-out menu. This displays the Entrance sub-menu fly-out. Choose an entrance effect (transition).
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Make sure the "Start" drop-down is set to "On Click." You now have an animation effect instance listed in the lower pane of the Custom Animation dialog box. Right-click it and choose "Timing" from the fly-out menu. This opens the Effect Options dialog box. (The name of the Entrance effect you chose displays in the title bar. Don't let this fool you.)
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Click the "Triggers" button, and then select the "Start effect on click of" radio button. Choose your hot spot shape from the drop down to the right of "Start effect on click of". (PowerPoint numbers objects on each slide in the order you create them. Say, for example, your slide has two text boxes and a graphic before you drew your shape. If you drew a rectangle shape for your hot spot, PowerPoint would name it "Rectangle 4". The name of the shape corresponds with the type of shape you draw.) Click "OK..
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Tips & Warnings
Test your new pop-up by running the slide show from the current slide. Click the "Slide Show" menu, and then click the "From Current Slide" icon.
To close the pop-up when the user clicks the hot spot again, simply add another effect animation to the pop-up. This time, chose "Exit" from the "Add Effect" fly-out menu.
Earlier versions of PowerPoint also support this type of effect, but the menu, toolbar, and dialog box structures are different.
You can add multiple objects to the same pop-up by selecting (Ctrl-click each object) them all before applying the custom animation.
Nearly any object on the slide can become a pop-up.
