How to Add a Digital Signature in an Email

Email signatures provide several different informational functions. Add an email signature to your work email, detailing your contact information and job title. Or set up an email signature for casual emails that includes a quote that is meaningful to you or a picture you find entertaining and want to share with others. Email signatures are set up through the software you send email from and are available in a variety of programs, including Microsoft Outlook, Gmail and Hotmail.

Things You'll Need

• Email account

Instructions

Outlook

1. Open Microsoft Office. In the Tools menu, click "Options" and then the "General" tab.

2. Click "E-Mail Options." Click the "E-Mail Signature" tab.

3. Type a name for your signature in the box titled "Type the title of your e-mail signature or choose from the list."

4. Create an email signature. Under the category "Create your e-mail signature" insert text or pictures or both. Use formatting tools to arrange text and photos to your liking.

5. Click "Add." If you want to create another signature, click "New" and repeat Steps 3 through 5.

Gmail

1. Log in to your Gmail account.

2. Click on "Settings" at the top right of the screen.

3. Scroll down to the "Signature" section. Click on the circle next to the text box.

4. Type in your signature. The signature will automatically be added to your outgoing messages. To change it or stop it, go back into settings and click the circle that says "No Signature."

Tips & Warnings

• There are more options for email signatures in Outlook. For further information, go to htto://office.microsoft.com and type in "email signatures."

• In general, to set up your signature regardless of the program, you can look for the option in "settings" or "options" menus.

References

• Microsof Office Online: Create or Modify Email Signatures

Resources

• "Microsoft Office 2003, Intro Concepts and Techniques"; Gary B. Shelly et al.; 2010