How to Archive Outlook 2007 Emails to a Local Directory

Microsoft Outlook 2007 has an auto-archive feature, which backs up your email messages, contacts and notes. The information is saved in a file called a personal store, which has the PST extension. Outlook 2007 has settings that allow you to save this PST file to any location on your hard drive. This location should have plenty of room, since some personal store files can grow to several hundred megabytes in size.

Instructions

1. Open Microsoft Outlook. Load the user profile you want to edit and archive. Right-click the folder you want to archive and select "Properties."

2. Click the tab labeled "AutoArchive." This tab shows a list of options for your auto-archive properties for Outlook 2007.

3. Click the "Clean out items older than" option. This enables several other options within this window. In the options that are enabled, click the "Move old items to" selection.

4. Click the "Browse" button and select a location for the archive folder. Choose a local folder for the archive folder and select "OK." That folder is now set as the archive folder.

Tips & Warnings

• Use this folder as the point for backups. This folder can be used to backup your email. Backups are important in case the hard drive fails.

References

• Microsoft: How to Set the AutoArchive Properties for a Folder