How to Edit the Data Sheet in a Chart in PowerPoint

Microsoft PowerPoint is a program in the Microsoft Office suite that allows you to create slide shows. Create a graph or chart in the PowerPoint application to display data rather than importing a separate data sheet from an Excel spreadsheet file. PowerPoint features the Microsoft Graph application, which allows you to enter and edit a data sheet that can be turned into several types of charts or graphs. If you've already created a chart in a PowerPoint document, you can go back into the data sheet at any time to edit the data.

Things You'll Need

• Microsoft PowerPoint

Instructions

1. Open PowerPoint and click on the option to open an existing PowerPoint document. Locate the document you want and then click on the "Open" button.

2. Double-click on the chart in that you want to edit. Click on the "View Datasheet" option from the top menu bar.

3. Click on any cell in datasheet in the chart. Type any numbers or text that you want or edit any pre-existing data.

4. Delete any data that you don't want by clicking on the cell that contains the data. Press the "Delete" key on your keyboard.

5. Click on the "Help" option from the top menu if you have trouble at any time trying to enter data into your chart. Click on the "Microsoft Graph Help" option and then troubleshoot your problem.

6. Click on the "X" at the top right corner of the data sheet to close out of it. The changes you made will now be reflected on your chart. Click on the "File" option from the top menu and then click on the "Save" option to save your changes.

References

• Microsoft Office Online: Edit Data in a Chart
• Montclair State University: Creating a Basic Chart in PowerPoint
• University of Texas: Getting Started with Microsoft PowerPoint