How to Number a Newsletter
Newsletters are commonly used to foster communications between companies and their clients. Interoffice newsletters are popular in large companies so employees in various departments can learn of their colleagues ongoing projects and successes. Keeping these weekly, or even monthly, publications organized is a task for the communications department. Many newsletters are numbered and sequenced in the same manner as newspapers. Assigning a volume and edition number makes it easier to archive and retrieve past issues of the newsletters.
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Instructions
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Assign a volume number to the newsletter. This number will organize the publications by year. For example, all newsletters in the year 2010, the first year of the newsletter being published, will be labeled "Volume 1." Issues printed in 2011 will carry the notation "Volume 2" on the cover.
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Give each newsletter an issue number. This unique number will represent just one version of the newsletter. For example, if the newsletter is printed monthly, January would be "Issue Number 1." February's newsletter would be "Issue Number 2."
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Repeat the numbering system. When a new year begins, increase the volume number by one, and label the January issue as "Issue Number 1." That individual publication will have a unique identification number since it is the only "Issue Number 1" for that volume number.
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Use the numbering system to archive the publications. The content of the newsletter can easily be numerically archived on an electronic database by volume and issue number.
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Retrieve past issues with this numbering system. To look at past newsletters and articles detailing projects and events in the month of March, open each file labeled "Issue Number 3." March is the third month of the year, so all issues should correspond to your research.
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Tips & Warnings
If a new publication is started in a month other than January, choose to label the first issues of that calendar year one of two ways. Start the first publication with "Issue Number 1" or skip ahead and use the number corresponding to the month that the first issue came out.
