How to Remove a Company From Quickbooks
Removing a company from QuickBooks can involve removing company information from the QuickBooks interface or it can involve erasing all files from the computer hard drive. Removing information from the QuickBooks interface can be useful if you own or work with more than one business and the "Open Previous Company List" contains too many company files. Erasing QuickBooks files from your computer is permanent. Once the information is gone, you cannot get it back. This is a good idea if you are selling a computer or no longer working with the company in question.
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Instructions
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Remove a Company from QuickBooks Stored Lists
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Access the "Previous Companies"list. Click "File" on the QuickBooks main menu and then click "Open Previous Company." At the bottom of the list, click on "Set Number of Previous Companies."
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Reset the number of companies to display. To remove all companies from the list, set the number to zero. To remove specific companies, set the number higher than that of the company you wish to remove. For example, if you have five companies on the list and you want to remove number three, you will need to set the number of companies to display as "2."
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Finish and exit. Click "OK" to commit your change and exit the "Set Number of Previous Companies" window.
Remove Company Files from QuickBooks using Windows Vista or Windows XP
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Unhide the folders and files on your computer. To ensure QuickBooks files appear in your search results, make sure they are not "hidden."
From Windows Vista, click the Windows "Start" button, and then click "Computer." Click "Organize" in the upper-left of the window, select "Folder and Search Options" and from the "View" tab, select the radio button for "Show Hidden Files and Folders."
For Windows XP, right-click the Windows "Start" button, select "Explore, then select "Tools," and then Folder Options." From the "View" tab, select "Advanced Settings," and place a check in the box for "Show Hidden Files and Folders."
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Search for QuickBooks files. The files you need to remove all not all in one location. However, they do share the same filename extension. Click the Windows "Start" button and in the "Search" box type in the search parameter ".qbw."
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Choose files for removal. If you have files for more than one company name, select the files for the company you want to remove. Locate the company name first, followed by the QuickBooks extension ".qbw," ".qbw.tlg," and .qbw.nd," to total three files for each company.
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Remove the company from QuickBooks by deleting all three files to the Recycle Bin.
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Tips & Warnings
To access a company you removed from the "Previous Company" list, click on "Open or Restore Company" from the QuickBooks main menu.
Before permanently removing a company from QuickBooks, back up all files. You never know when you might need the information they contain.
Remember to empty the "Recycle Bin" after permanently removing company files.
Removing company files from QuickBooks will not remove the company name from your "Previous Company" list (even though you would not be able to open it).
Do not use "Add or Delete Programs" to remove a company from QuickBooks. Using Windows "Add or Delete Programs" will remove QuickBooks software but will not erase company files. If you sold your computer, the new user could restore your information by reinstalling QuickBooks.
