How to Begin Cash Register Balancing
Retail businesses and restaurants all use cash registers to keep track of daily sales and to hold cash to give change to customers. Cashiers are in charge of the money in their registers. At the end of a cashier shift, a register must be balanced by counting the money left in the drawer, adding other assets and comparing the difference between the two figures.
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Instructions
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Pull the drawer from the cash register and take it to a safe location for cash counting. Make sure that the cashier for this drawer is with you at all times. The cashier is responsible for the money, and if there is a shortage there can be no question of wrong doing if there are always two pairs of eyes on the money.
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Run a cash report if you are using a computerized cash register system. This report will tell you how much money has been rung up on the register during the shift, as well as the number of coupons, credit card slips and other items that should be in the drawer.
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Add all the sales slips that go with this register if you are using a manual system. This will tell you the total amount of money that should be in the register, whether in the form of cash or credit card slips.
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Add together all credit card slips that are in the drawer. Write this figure down in your appropriate paperwork area.
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Add together all gift certificates, gift cards and giveaway slips that may be in the drawer. Add this figure to the paperwork area designated for this figure.
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Count the cash in the register drawer. Begin with pennies, go on to nickles and so on. Use a calculator for accuracy. When you have all the cash added, fill in that amount in the appropriate place on your paperwork. When all of the above items have been tabulated and filled in on the paperwork, you will have all of the information needed to compare and balance the register.
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Tips & Warnings
Never leave a cash drawer unattended, as this is an invitation to theft.
