How to Word a Proposal for Installing a Fence
If you want to install a fence on your property that exceeds a certain size or will be near a road or a neighbor's yard, you might have to write a proposal for a variance to community codes. Each community or municipality has its own regulations that should be researched prior to building; if you run afoul of them you could be forced to take down your fence or structure. You also need to know what the procedure for considering a variance is; some require consideration by a board or a particular application while others leave it to you to format your proposal. The key to success is researching the specific reasons for the granting of variances and clearly supporting your claims. Attending a meeting where your community's variances are considered can be educational. Does this Spark an idea?
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Instructions
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Find out what municipalities have domain over the zoning rules for your site. It may be a town or township, or there could be county rules that dictate building restrictions.
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Contact the proper authorities to find out the preferred method of application. If they have a form they wish you to use, acquire or download it along with any supporting documents they provide.
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Gather all the documentation required by the zoning authority. For example, aside from your building plan, you may need an official site map showing elevations and contours, deeds, photographs, and so on. The more complete the application, the quicker a decision can be rendered.
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Determine why you are eligible for the variance. Have other residents of your area built fences like the one you propose with similar placement or set back (distance from property line)? Are there any special circumstances that you can site to back up your argument that you deserve a variance?
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Write the proposal using succinct, declarative sentences. Make your points clearly. If you are filling out a form, restrict yourself to the space provided. If you are writing your own proposal, keep it brief and to the point while covering the topics you need to cover. You want to be persuasive while giving the impression of being reasonable. Be courteous and respect the time and work of the reviewers.
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