How to Modify Contact Information in Outlook
Over the years, it is possible to accumulate hundreds of contacts in Microsoft Outlook. Unfortunately, it may become necessary to modify a piece of information within all or selected contact records. Maybe your company name has changed or you have decided to re-label your contact categories. Whatever the reason, being able to modify contact information for more than one record at a time will save you a lot of time and effort.
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Instructions
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1
Select the "Contacts" folder you want to modify. If you have multiple folders for different contacts, choose the folder you plan to make changes to.
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Open the selected "Contacts" folder. For this example, we will change the company name for a specific group of records. Click "View," "Current View," and then "By Company Name" from the main menu.
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Click "View," then "Current View," and then "Customize Current View" from the menu.
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Click the "Group By" button and select "Company" from the "Group items by" pull-down menu. Click the "OK" button. Click the "OK" button again to close the dialogue box.
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Confirm you can view all records within the "Company" group by clicking the "+" sign.
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6
Select the first record in the company group where you want to change the company name.
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Enter the new company name in the "Company" field of the first record. This record will now be removed from the current group and located in a new group under the new company name.
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Select the group header (next to the "-" sign) and use your mouse to drag all records into the new group created in the previous step. The new company name will now be entered into the "Company" field of all records from the former company group.
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Tips & Warnings
Repeat the steps as needed to select the fields you wish to change, replacing "Company" with your choice of Contact fields.
