How to Become a Data Entry Clerk
Data entry clerks input text and data from documents into electronic files, spreadsheets or databases, using a data entry key station or a computer and special software. The type of software used varies, depending on the organization. For example, a data entry clerk working for a school would use different software than one working for a bank. Some employers may require a college degree or special typing skills, but many require only a high school diploma.
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Instructions
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While in high school, take courses that relate to data entry, such as business and technology. These courses can give you useful knowledge and background skills that will benefit you as you work with technology every day.
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Participate in co-op placements, if they are offered at your high school. Similar to an internship, this program gives you on-the-job experience, letting you get a feel for the position and helping you get your foot in the door. Participation in co-op placements also earns you high school credits. Many employers consider this experience very beneficial, as you will come to the job with hands-on experience.
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Arrange to "shadow" a data entry clerk. Shadowing is another opportunity for you to gain experience or improve your knowledge. Learn what data entry clerks do and what your schedule will be like. Data entry clerks often work under strict deadlines.
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Take courses that will help you improve your proficiency in typing and the use of word processing, spreadsheet and database management software. These classes are available at community colleges and business schools, or you can use self-teaching aids, such as books or Internet sites.
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Tips & Warnings
Sitting and typing on a keyboard for long periods can affect your neck, hands, wrists and back. Repetitive stress injury and carpal tunnel syndrome are common injuries related to this position. Taking regular breaks and using ergonomically designed chairs can greatly decrease the chance of injuries. Some companies provide posture training and exercises for their employees.
