How to Write a Grievance for a Hostile Workplace With a Supervisor
Writing a grievance for a hostile workplace with a supervisor requires a lot of thought, documentation, facts, names, places, situations and firsthand knowledge. Since an accusation of a supervisor is taken seriously by some companies, it is critical to have all of the information written. Most grievances are written in the form of a memo or letter depending on union policy if unionized or company policy.
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Things You'll Need
- Copy of company policy on grievances
- Copy of company policy on hostile workplace definition
- Documented names, places, times and actions
- Scheduled meeting with appropriate human resources or union representative
Instructions
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Review the policies and procedures of the company or union regarding grievances. It is important that you follow the necessary steps in order to be taken seriously. Research the meaning of hostile workplace and determine where your incident fits in the definition. Review the policy on timelines--there are statutes of limitations in filing grievances (see References).
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Write the grievance letter or memo to the appropriate contact person. Provide specific dates, times, person involved, what was said or done, and names of any witnesses. Stick to facts rather than emotions. Do not attack someone's character, name-call or make accusations that cannot be substantiated. Do not exaggerate or deviate from the facts of the incident.
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Schedule a meeting with the appropriate contact person. This may be a human resources (department that is in charge of personnel issues) employee or a union representative. Make certain you documentation is in order and that you have practiced how you will present the information. It may be wise to consult with someone you trust to review the information and role-play the meeting.
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