How to Rewrite an Organizational Structure
Organizational structure includes an organization chart with chain of command, job descriptions, and how work flows across the organization. There are times when new circumstances arise that requires a rewrite of the organizational structure. For example, a senior manager may retire, new software may be developed, or economic factors may affect the company financially. When changes occur, new structures are written.
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Things You'll Need
- Copy of organizational chart
- Copy of company policies and procedures
- Copy of work flow processes
Instructions
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Using the present organization chart (who reports to who), design the new chart with the latest changes. Changes can include such things as mergers of departments, new departments and new positions. Draw the revisions on a copy of the original chart before rendering the structure using a computer program.
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Ensure that the policies and procedures (the rules and processes that pertain to employees and work processes) are changed accordingly. Employees need to know how the new structure affects their daily work activities, so written copies of the new policies should be provided when the restructuring is announced.
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Review the work flow processes and make the necessary adjustments. If departments are merging or separating, ensure the new reporting structures are clearly defined.
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Schedule employee meetings to communicate all structure changes. Provide materials to the employees with organizational charts, new work processes, and policies and procedures. Share as much information as possible regarding the reasons behind the changes and the impact on the organization.
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Design a written follow-up plan to determine how the changes in organizational structure are working. An employee survey or questionnaire may be used to gather information. Use the information given to plan for future changes or to enhance present processes.
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Tips & Warnings
Provide clear communication to employees about the changes.
Research the impact of the changes on the entire organization following the changes.
