How to Have a HTML Footer in Email
Having a HyperText Markup Language (HTML) footer in your email messages allows you to create a customized ending to your notes so that it identifies you as the sender and includes any information you want your recipients to see each time you send an email. Whether you want a more professional look for your business communications or simply want to create this feature for personal messages, you can have an HTML footer in your own emails by using a few lines of HTML code and your email program.
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Instructions
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1
Launch an HTML text editor and create a new page.
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2
Place a table on your page that is no more than 600 pixels wide by typing in the necessary table code. For example, to build a simple one row, one column table enter the syntax as follows:
<table width="600">
<tr>
<td>Enter your footer data here</td>
</tr>
</table> -
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3
Type in the data that typically makes up a footer, such as a customized signature and website address, and style these elements, if preferred, by using your text editor's "properties" or "formatting" toolbar to do this. Further, you can create links within your footer by using your text editor's "anchor" tool, or by typing in the anchor tags that create the link. For example, a link to a site looks like the following:
<a href="http://www.yoursite.com">Your Site</a> -
4
Name and your save HTML footer and then place this in a folder or directory on your Web host. This ensures that your footer displays correctly and that any links to work when it is sent.
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5
Launch your email program and create a new message. For most email applications, you use the "Insert" function to choose your footer from your host location. With Mac OS X mail, bring up the file in the Safari browser and click the "Command" and "I" buttons together on your keyboard to add the file to your message.
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Tips & Warnings
If you are a commercial email sender, the Federal Trade Commission requires that you provide an "unsubscribe" link in the footer per the "CAN-SPAM Act" so that recipients can easily choose not to receive further mailings if they do not want them.
Some HTML text editors, such as Dreamweaver and CoffeeCup, automatically create tables for you. Look for an "insert" menu and select the table option, or refer to your editor's "help" page for specific instructions on how to do this.
