How to Add a Signature Template to Microsoft Outlook Messages

Adding an email signature creates a mini-template of text or images that is included inside every email you send using Microsoft Outlook. Creating and using your signature is simple, and you can even create customized signature templates that you can switch between for different recipients (such as one for friends and family, and another for business associates). All you need to do is ensure that you have a current and licensed version of both Microsoft Outlook and Word installed on your computer, and that Outlook is set up to handle your email account.

Things You'll Need

• Computer with Microsoft Outlook and Microsoft Word
• Images and text for signature

Instructions

1. Open Outlook. Under the "Tools" menu, choose "Options," and then "Mail format."

2. Click the "Signature" tab, then choose "Signatures." Choose "New" signature. Name your signature (for example, if you are creating a signature for family and friends and another for business associates, you may title this first one "Family and friends").

3. Choose the format you'd like to use to create your signature, then click "Next" and "Advanced edit." This will open a dialogue box informing you that Word will now open. Click OK."

4. Create your desired signature, using text and images (if you need assistance in adding images, see the free Microsoft Office training course in adding images, in resources). Save your changes, then click "OK" when you are done.

5. Reopen Outlook, if necessary. Under the "Tools" menu, choose "Options," then "Mail format" and "Signatures."

6. Select the email account and the new signature you'd like to use. Click "OK."

7. Repeat steps 1 through 6 for any additional signature templates you'd like to create and use.

References

• Microsoft Office Online: Signature Templates
• Microsoft Office Online: Add a Signature

Resources

• Microsoft Office Training: Adding Graphics