How to Write a Philanthropic Thank You Note
Charities, nonprofit organizations and other businesses benefit immensely from the generosity of benefactors and financial donors who make helpful contributions. If you work for an organization that benefits from such assistance, then you most likely understand the importance of a good thank you note. A humble, personalized letter of gratitude shows that you truly care and can often ensure further contributions in the future. The only question is how to effectively draft such a letter.
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Instructions
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Write a brief outline expressing all of the points you wish to convey. This prepares you to write a strong, polished letter in one draft. Writing your letter by hand shows sincerity and personal care, so plan out your words carefully in advance.
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Address the individual(s) who contributed to your business or cause. Even if you receive a corporate contribution, you should always address the specific person or persons who made the donation possible.
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Begin your letter by outlining the reasons for your correspondence. Express your sincere gratitude from the very first sentence and maintain a friendly, conversational tone.
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Describe how your party or organization has benefited from the donor's contribution, and more specifically how the contribution has been put to good use. This makes the donor feel as though she has given to something truly worthwhile, and may lead her to even greater involvement in the future.
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Send the note as soon as possible. According to the website FundraiserHelp.com, a prompt thank you note can increase your chances of receiving subsequent contributions in the future. In addition, waiting too long may give your donor the false impression that you merely seek further donations.
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Tips & Warnings
Do not forget to include the words "thank you" in your letter. It may seem obvious, but people often forget these two simple words. Such forgetfulness will undermine your entire effort and leave a very negative impression.
