How to Do Construction Submittals


Construction submittals are documents submitted by the contractor to the architect for his approval for use in a project. They include: product cut sheets identifying manufacturer, model number and manufacturer's specifications; shop drawings identifying detailed dimensions and installation requirements; color and finish selections identified by manufacturers' color charts and finished product components. Construction submittals can eliminate misunderstandings and mistakes in project specification and assist in project coordination.

  • Identify a standard letter of transmittal or cover letter to accompany construction submittals. Architects who are members of the American Institute of Architects often request G810-2001, called a "Transmittal Letter."

  • Determine how transmittal records will be kept. AIA Document G712-1972, "Shop Drawing and Sample Record," is the industry standard. The contractor and architect should maintain duplicates of this form, so that both parties can monitor progress.

  • Make a list all project components that will require construction submittals. The architect usually provides a list in the project specifications. If shop drawing submissions are required, identify them as a separate line item. They will require additional time for preparation.

  • Schedule the submissions and their required approval dates. Allow time for necessary corrections so that the submission process does not delay the project.

  • Maintain a record of the architect's approval signatures to resolve possible misunderstandings. An approval signature leaves no room for question.

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