How to Do Construction Submittals
Construction submittals are documents submitted by the contractor to the architect for his approval for use in a project. They include: product cut sheets identifying manufacturer, model number and manufacturer's specifications; shop drawings identifying detailed dimensions and installation requirements; color and finish selections identified by manufacturers' color charts and finished product components. Construction submittals can eliminate misunderstandings and mistakes in project specification and assist in project coordination.
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Instructions
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Identify a standard letter of transmittal or cover letter to accompany construction submittals. Architects who are members of the American Institute of Architects often request G810-2001, call a "Transmittal Letter."
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Determine how transmittal records will be kept. AIA Document G712-1972, "Shop Drawing and Sample Record," is the industry standard. The contractor and architect should maintain duplicates of this form, so that both parties can monitor progress.
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Make a list all project components that will require construction submittals. The architect usually provides a list in the project specifications. If shop drawing submissions are required, identify them as a separate line item. They will require additional time for preparation.
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Schedule the submissions and their required approval dates. Allow time for necessary corrections so that the submission process does not delay the project.
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Maintain a record of the architect's approval signatures to resolve possible misunderstandings. An approval signature leaves no room for question.
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Tips & Warnings
Consider the use of digital submission. This will eliminate postage and printing and speed the process.
Materials or products installed in a project without the architect's approval can be subject to removal and replacement at the contractor's cost. Know the requirements of your contract.
