How to Write a Note of Congratulations
Mastering correspondence techniques helps to solidify existing relationships and build new ones. People are likely to remember small acts of consideration, and look favorably upon the person or business that grants them. Increase interpersonal success by sending a handwritten note of congratulations as soon as an achievement is announced.
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Instructions
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Use the blank sheet of paper and pen to brain storm ideas for the content of the note. Consider making a reference to the relationship, a significant shared experience, or comment about the sacrifice/dedication required to accomplish the goal. The focus should remain on the recipient and recognizing the significance of the occasion. Referencing a fitting quote may also be appropriate.
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Review the brainstorm, and eliminate ideas until the essence of the note remains. Use the blank sheet of paper and pen to re-write the note exactly as it will be written on the stationary paper. Be sure to use a natural/conversational tone, and then check the spelling and the contact information to make sure that everything is correct.
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Use pen to re-write the edited version of the note on stationary paper. Compare to the draft of the note to make sure that everything is correct, and if so, place stationary in envelope, add postage and send.
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Tips & Warnings
Use contractions to keep in line with the conversational tone of the note.
Keep it simple and tasteful.
Occasions for notes of congratulations typically include engagements, weddings, births, graduations, special achievements, and promotions.
To avoid the embarrassment of misspelling the recipient's name, triple check to make sure that it is correct.
Don't attempt any jokes or comments that may cause insult. Stay away from issues relating to race, religion, age, disability, or anything that might cause discomfort. If you have to think about whether or not you should write it, don't write it.
