How to Protect Pictures in Word Document


Microsoft now offers Word users strong options in document security. Its latest tools can help you better protect pictures in a Word document. Among the various options you have, one is bound to suit your needs. Granted, changes to text can still alter the placement of your pictures. So you need to protect your pictures by taking steps to prevent file editing. Your options are to prompt a read-only review (among those you trust) or establish editing limits for everyone. You may also globally establish who can view the document and who can make changes.

Things You'll Need

  • Microsoft Word 2003 document
  • Mac or PC

Read-Only Option

  • Open the document in Word.

  • Navigate to the Tools menu.

  • Select “Options.”

  • Click on “Security.”

  • Check the “Read-Only Recommended” box.

  • Click “OK.”

  • Save the file.

  • Invite users to open your document in read-only mode to prevent file editing.

Restrict Document Editing

  • Open the Word document.

  • Navigate to the Tools menu.

  • Click “Protect Document.”

  • Define the amount of protection required.

  • Click “Yes, Start Enforcing Protection.”

  • Create a password.

  • Type the password into the “Enter New Password” box.

  • Verify and confirm that the chosen password is correct.

  • Save the file.

  • Use the password to add or remove restrictions as needed.

Information Rights Management

  • Open the document in Word.

  • Navigate to the “File” menu.

  • Select “Permission.”

  • Choose “Do Not Distribute.”

  • Check the box containing “Restrict Permission to This <File Type>."

  • Enter the email addresses of trusted users into the “Read And Change” box.

  • Check “Give All Users Change Access” or “Give All Users Read Access.”

  • Click “OK.”

  • Save the file and freely share the restricted document with the previously specified users.

Tips & Warnings

  • Use watermarks to protect pictures from unauthorized use.
  • If legal protection of Word pictures is necessary and you are the original author of the pictures, secure copyright protection.
  • These methods cannot prevent screenshots of pictures in of a Word document.

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  • Photo Credit Jupiterimages/Pixland/Getty Images
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