How to Write a Note of Apology
Taking responsibility for a perceived slight and offering an apology displays maturity and civility. Even if the slight was unintentional, writing a note of apology is an act of goodwill and indicates the relationship is of value and worth preserving. Use a note of apology to make amends, and if the slight has caused considerable offense, a preceding phone call is appropriate.
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Instructions
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Use a blank sheet of paper and pen to brainstorm ways to make amends. Using "I" to take personal responsibility for the situation demonstrates character and social grace. The note should contain a brief mention of the incident, an apology for offense and a request for pardon. It should express humility and sincerity with a humble tone.
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Review the brainstorm and select the delivery that captures naturalness and sincerity. Use the blank sheet of paper and pen to rewrite the note exactly as it will be written on the stationery. Check spelling and contact information for accuracy.
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Use a pen to rewrite your edited version of the note onto the stationery. Give one last review for errors, then place note in envelope, add postage and send.
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Tips & Warnings
End the note with an appropriate salutation such as "With Sincerity," "Sincerely" or "Warmly."
After the note is sent, let the issue go. There is no need to extend another apology at the next meeting or correspondence.
Don't use an apology to defend or argue culpability. The spirit of an apology is to make amends, regardless of fault. Defensive writing is often regrettable, as it may lead to further offense. Don't make your apology conditional, such as beginning a sentence with, "If I offended you. . ."
