How to Create a Signature File

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A signature file is a small file appended to your email that is usually used to provide information about the sender. You can create a signature file in most email software packages that exist today. Look for the mail options in your email software package and follow the instructions to create your own personal or business signature file.

Things You'll Need

  • Microsoft Outlook or another email software package with mail "Options"
  • Open Microsoft Outlook. Click "Tools" and select "Options." The "Options" dialog box will be displayed with tabs you can click to customize your mail options.

  • Click the "Mail format" tab in the "Options" dialog box.

  • Click the drop-down menu in the "Message format" section and choose "HTML." Click the drop-down menu in the "Stationery and fonts" section and choose "None," or select a stationery for your email messages. Click "Signature picker" then "New."

  • In the "Create new signature" dialog box, enter a name for your signature file. You can create multiple signature files, so make sure you name them accurately. Click the radio button "Start with a blank signature." Click the "Next" button.

  • In the "Edit signature" dialog box, type the signature text you would like to be appended to your emails. If this is for a business, for instance, use the standard name, address and title format for that business and type the information here.

  • Click "Finish." You will be returned to the "Signature picker" dialog box that is now showing the new signature file you created. Click on your new signature file name and click "OK."

  • Your signature file has been created. You will be returned to the "Options" dialog box. Click "Apply," then click "OK" to use your new signature file.

  • Click "File" then "New" then "Mail message," and you will see your mail message with your signature file appended at the bottom. You are now ready to send an email with your new signature file.

References

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