How to Void an Invoice in Quickbooks
QuickBooks is a software that allows a business to do all accounting, including payable, receivable and taxes, in one package. One tremendous advantage to QuickBooks is the ability to generate invoices based on a customer database. This cuts back on the need to enter data such as names and addresses for each invoice. If you have entered an invoice that needs to be removed from the program, you have two choices: delete or void the invoice. Understanding this process takes some previous experience with QuickBooks.
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Instructions
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Void
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Open QuickBooks and navigate to the invoice.
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2
Highlight the correct invoice and right-click with your mouse.
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Select "Void invoice" from the menu that pops up. This will reverse all activity for this invoice and zero it. The invoice will show as paid with a zero balance.
Delete
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4
Locate the invoice that needs removed. Once located, you can choose to delete the invoice instead of voiding it.
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Double-click to open the invoice in the Quickbooks window.
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Press "Ctrl + D" on your keyboard with the invoice showing in your window. This invoice will show as deleted in audit trails but will not show in invoice records.
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