How to Calculate Time Card Punches
If an employee is hourly, his employer may require him to punch a time clock, which lets the employer know how many hours the employee has worked in a given day or week. At first, time card punches can seem confusing to calculate. But after figuring them out once or twice, it becomes an easy process.
Other People Are Reading
Instructions
-
-
1
Start with the punches under the regular hours' column of the time card. Look at the employee's in and out punches, then, do the calculation. For instance, say his punches for Monday show in--7:30 a.m., lunch in--11:30 a.m., lunch out--12 p.m., out--4 p.m. Subtract 30 minutes for the unpaid lunch break, leaving him with eight regular hours for Monday. Use this process to calculate each day's working hours. Add up each day's total regular hours to arrive at the weekly total, which you should record in the column total.
-
2
Calculate overtime punches. For instance, suppose the employee's punches for Monday to Friday reflect in--7 a.m., lunch in--12 p.m., lunch out-- 1 p.m., out--5 p.m. Subtract one hour for the unpaid lunch break, leaving him with nine hours for each day. He has 45 hours for the week (9 hours x 5 days). Pay him 40 regular hours and five overtime hours.
-
-
3
Pay minutes using the quarter hour decimal formula: 15 minutes = .25, 30 minutes = .50, 45 minutes = .75, 60 minutes = 1 hour. For instance, suppose an employee's punches for Monday to Friday reflect in--8:15 a.m., lunch in--12 p.m., lunch out--1 p.m., out--7:45 p.m. He has 11.50 hours for each day. Minus one hour for the unpaid lunch break, leaving him with 10.50 for each day. 10.50 hours x 5 days = 52.50 hours. Pay him 40 regular hours and 12.50 overtime hours.
-
4
Round up or down to the nearest quarter hour. For instance, say the employee clocked in at 7:07 a.m. and clocked out at 5:06 p.m. Round down 7:07 a.m. to 7 a.m. and 5:06 p.m. down to 5 p.m. since both times are closer to the hour than to the quarter of the hour. Note that the employee does not get paid for the extra seven and six minutes. Say he clocked in at 7:12 a.m. and clocked out at 5:10 p.m. Round up 7:12 a.m. to 7:15 p.m. and 5:10 p.m. to 5:15 p.m. In this case, the employee gets paid a little more than he actually worked.
-
5
Change military time punches to regular time. Example: 1630 military time is 4:30 p.m. An easy way to convert military time to regular time is to remember that military time before 12 p.m. is like regular time (e.g. 8 or 9 a.m.). Time over 12 starts counting forward numerically (e.g., 1300 is 1 p.m., 1400 is 2 p.m. and 1500 is 3 p.m.)
-
1
