How to Lock Sections of a Word Document


Microsoft Word 2007 has a document protection feature that gives a document's creator the option to protect specific sections of a document from editing. Users can view the document in its entirety, but can only modify or remove the sections that are not locked. The document is password protected so users cannot go in and unlock the sections without permission from the creator. This is a great way to protect important information in a document that will be accessed by multiple users.

  • Open the document in Microsoft Word. Click the “Microsoft Office” button in the top left-hand corner and select “Word Options.” Check “Show Developer Tab” and click “OK.”

  • Click on the “Developer" tab and choose “Design Mode” in the controls section. Click “OK” to enable macros.

  • Select the section of the document that you want to lock. Click the “Aa” (Rich Text) icon the controls section.

  • Click “Properties” and check “Content control cannot be deleted” and “Contents cannot be edited.” Type in a short title for the section and click “OK.” The section of the document is locked and cannot be edited by viewers.

  • Click “Protect Document” and select “Restrict formatting and editing.” Check “Limit formatting to a selection.” Uncheck “Allow only this type of editing.” Click “Yes, Start Enforcing Protection.”

  • Type in a password and retype it to confirm. Click "OK." The entire document is now password protected and no one will be able to unlock the document section without the password.

Tips & Warnings

  • To unlock the section, click “Protect Document” in the developer tab and select “Restrict formatting and editing.” Click "Stop protection" and type in your password. You can now go in and remove the content control or edit the material in the locked section.

Related Searches


  • Microsoft Office 2007: Advanced Concepts and Techniques; Gary B. Shelley, Thomas J. Cashman and Misty A. Vermaat; 2007
  • Photo Credit Pixland/Pixland/Getty Images
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