How to Set Up Your Computer to Send/Receive Faxes

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The time of the fax machine seems to be coming to an end as we can now use our computers to send and receive faxes. The computer can now send most documents as faxes, and the faxes they receive are converted to a digital format, saving tons of paper every year. If you have Windows Vista Home Premium or above, setting up your computer to fax is easy.

Things You'll Need

  • Computer with Windows Vista Home Premium or higher
  • Windows Fax and Scan
  • Document to be faxed

Setting the Computer Up To Fax with a Modem

  • Attach a phone line into your computer's internal modem slot. If you have an external modem, set it up according to the manufacturer's instructions and plug the fax into that.

  • Click on the Windows icon at the bottom left-hand side of the screen. Then click "All Programs" and scroll through the list until you find "Windows Fax and Scan." Click to open the program.

  • Click on "Fax" on the bottom of the left hand pane of the window. This will place you into Fax mode.

  • Click on "New Fax." Since this is the first time, Fax and Scan will open a Fax Set-up Window. Follow the directions for a fax modem.

  • Click "Finish" once you are done with the set-up. Click "New Fax" to send a fax using the account you just set up.

Using Fax and Scan with a Fax Server

  • Connect the PC to the Windows Fax server. If you need help with this, call your company's IT professional.

  • Click on the Windows icon at the bottom left of the screen. Click on "All Programs," scroll to find "Windows Fax and Scan" and click to open.

  • Click on "Fax" at the bottom left hand side of the screen. This will place you into the fax view.

  • Click on the "Tools" button in the menu bar at the top. Scroll down and click "Fax Accounts."

  • Click on the "Add" button on the Fax Account window. This will open the Fax Setup Wizard. Click on "Connect to a fax server on my network." Follow the instructions in the wizard to connect. When complete, send a fax to test.

Tips & Warnings

  • If you are faxing from a modem, it's best to have a dedicated line for just outgoing and incoming faxes. This may remind you of the old days of dial-up Internet, but it is necessary if you don't want to lose incoming calls.
  • Make sure you know the name of your fax server or you will not be able to connect to it. If you need help, call your company IT guy to get the server name.

References

  • Photo Credit Ryan McVay/Photodisc/Getty Images
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