Medical charts and legal documents are often stored in vertical notebooks that require the documents have two holes punched along the top edges. In addition, ringed clipboards also require documents to have two holes punched at the top. Office workers use a two-hole paper punch on the documents, and it is important that the two holes be centered precisely on each page so that all the pages in a notebook or on a clipboard line up properly. Most two-hole paper punches have a ruled document guide that slides back and forth to help workers position the holes in the center of the page.
Things You'll Need
- Two-hole paper punch
Measure the width of the documents you wish to punch the holes in. Make sure to measure the shorter side of the page, which is usually the top of the paper.
Position the ruled, sliding document guide on the desktop paper punch according to the measurement of your documents. For example, if your pages are 8 1/2 inches long at the shortest side, pull the end of the sliding document guide away from the paper punch so that the ruler's measurement corresponds to the size of the paper.
Test the settings. Insert the documents into the paper punch, press down on the paper punch handle and remove the pages to see the holes. Put them in a two-ring binder or on a two-ring clipboard to make sure they are centered. Usually the holes are 1/4 inch in diameter and they measure 2 3/4 inches apart if you measure them from their centers.
- Photo Credit Jupiterimages/Photos.com/Getty Images
How to Use a Center Punch
Typically a center punch tool is used to aid in drilling. The impression made by a center punch into wood, plastic or...
How to Measure a Hole Punch Dot
Binders and folders use rings and fasteners of standard lengths, and electric and manual paper punch devices are available at office supply...
How to Punch Four Holes in Paper
In the United States, the standard letter-sized paper is 8.5 by 11 inches. However, in Europe, a standard, letter-sized paper often is...
How to Unlock an Office Depot Hole Punch
A hole punch that receives a lot of use can become locked up. Most often, one of those little paper discs gets...
How to Repair a Three Hole Punch
Purchasing office supplies for a small business tends to add up in costs at the end of the year. Although fixing certain...
How to Set Up a Three-Hole Punch
A three-hole punch provides a quick and reliable way to prepare papers filed in a binder. You can punch multiple sheets at...
How to Fit Legal Paper in a Binder
You have several documents that you need to get into one binder. But some of the documents are legal size, while others...
How to Adjust a Paper Punch
Hole punches are used by many different businesses or even in the home office. Some documents, such as legal briefs, require two...
How to Use a Craft Punch in the Middle of a Page
Craft punches are a popular tool among paper crafters, both for their versatility and ability to quickly add interest and detail to...
How to Punch Holes in Fabric
Hole punches work perfectly for paper, but fabric does not punch crisply the way that paper does. Attempting to use a traditional...
Hole Punch Tools
Whether you're making holes in paper, leather or metal, there is a tool for any punch. One of the earliest forms of...
Parts of a Hole Puncher
A hole puncher is an office tool that punches small round holes into the edges of paper so that the paper can...
Types of Hole Punches
A hole punch is a piece of equipment that makes holes in paper, allowing documents to be conveniently stored in ring binders....