How to Format a Word Document Header


A header in Microsoft Word is a way to print common text on each page of the document. You can print page numbers, the title of the document, the document's author, the date of the last revision or any other information that you want to convey to the reader. Word has a way for you to format the text of the document in any way you want to match the visual aspects of the main document. It is simple to do and takes only a few minutes.

Things You'll Need

  • Microsoft Word
  • Open or create the document to which you want add a header. If you want to add the file location address of the document in the header, you will need to have it saved first--so save it after you finish creating it and adding any revisions.

  • Add the header. In Word 2007, click on the "Insert" tab and then click "Header" in the "Headers and Footers" section. There are several premade styles that you can choose from for you header. In earlier versions, click on "View" and then "Headers and Footers."

  • Click inside the header section and start adding your text. There is a Headers and Footers toolbar that is shown above the header section. Click on one of the buttons on the toolbar to add a date, page numbers or file location text into the header; you can choose a format style for these items from the toolbar. You can also align the text to the right, left or center of the page by clicking on one of the buttons in the toolbar.

  • Add font formatting to the header by selecting the text and right-clicking on it. Click on "Font" from the pop-up menu. When the "Font" dialog box appears, you can choose a font, font style, color, size and effect to the text. Once you are finished formatting the text, double-click anywhere in the main body of the document to close the header, or you can just click the "Close" button on the Headers and Footers toolbar.

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  • Photo Credit George Doyle/Stockbyte/Getty Images
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