How to Write an Email Seeking a Job

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Many companies have made the switch from requiring paper resumes and cover letters through the mail, to accepting email cover letters and attached resumes. Sending an email to a potential employer saves time and money for both parties, but it can also make it difficult to stand out from all the other job seekers’ emails. To make sure your email does not get passed over by an employer use some key points: professionalism, include all necessary information and be brief and to the point.

Things You'll Need

  • Computer
  • Grammar check
  • Spell check
  • Use a modified business letter format for the email. This includes starting with a greeting such as “Hello Dave Smith,” or just “Mr. Smith,” and ending with a nice salutation such as a “Thank you” and signing your full name with contact information.

  • Use professional and proper English grammar and spelling for the entire email, from the subject line to the body of the email. This is not a text message to your friends; not capitalizing the first letter sentences and using texting type shorthand may get your email deleted quickly.

  • Keep the email brief and informative. A long rambling email is not likely to get read completely, if at all. Include only the most important information that highlights your skills. Attach your resume and a more detailed cover letter for further information.

  • Create three paragraphs for a basic email structure. The first paragraph should be one or two sentences about the job you are seeking. The second paragraph should be highlights of your skills and experience that make you a good fit for the job. The third paragraph should close the email with an appreciative “Thank you for your consideration.” type statement. The last paragraph is also a good place to mention when you will follow up on the initial email, or let the person know when you are available for a job interview.

  • Follow all instructions in the job posting explicitly. Employers will sometimes put a list of items they want to see in the email such as salary requirements. Make sure to include everything the employer has asked for. The employer may be asking just to save time, or it may be a test to see which job applicants have a good attention to detail, can follow instructions and can work independently.

References

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