How to Transfer Messages From One Email to Another

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Email users often need to move email message content, such as text, graphics, links, attachments and other content, quickly from one email to another email for a wide variety of personal or business reasons. Thankfully, email service providers have created fast, easy-to-use tools that use keyboard and application shortcuts and application buttons and drop-down menus for sharing email message content information between emails.

  • Open the email message with content that you want to transfer to another email message. Click on the title of the message in your "Inbox" or email storage file folder.

  • Select and copy the message content. Use the keyboard shortcut "Ctrl + A" to select the message content and then use "Ctrl + C" to copy the content. Depending on your email service, you may also have the ability to right-click on the selected content to reveal a menu where you can select the "Copy" option or a button and/or drop-down menu featuring the option. To transfer an attachment, refer to Step 4.

  • Transfer the content to other email. Open the other email, if not already opened. Click into the body of the email and press "Ctrl + V" to insert the information. Other methods: right-click menu and "Paste" or "Insert" option or a "Paste" or Insert" button and/or drop-down menu selection.

  • Move attachments between emails.

    Open the attachment: double-click the attachment link file name, right-click it and select "Open" or "Open Attachment" or click "Open" or "Open Attachment" on the "Inbox" screen or toolbar as a button and/or in an email drop-down menu selection.

    Save the attachment: right-click on the open attachment and select save or click a "Save" or "Save Download File" button and/or email drop-down menu selection.

    Attach the file to the other email: open the other mail message and select the "Attach," "Attach Now" or "Attach File/Item" button or drop-down menu option. Browse/select the file in the window that opens. Attach the file by clicking the "Open" or "Insert" button at the bottom of the window. If you're using an Internet email service, you may need to click another "Attach Now" or "Attach Files" button to finish.

Tips & Warnings

  • If your email service uses thumbnail images and/or a preview pane, right-click on the attachment image or preview as another possible way of accessing the "Open" and "Save" options.
  • If you can't transfer a message into another email or some content (for example, images) didn't transfer, use the "Forward" feature. "Forward" automatically copies the content and opens it in a new email where you can "Copy/Paste" content/information from other sources---text only emails, images or recipient addresses. To "Forward" the content: open the email, click the "Forward" or "Forward with Attachment" button or drop-down menu option. "Copy/Paste" additional information into the body of the email as needed.

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