How to Archive a Microsoft Outlook Calendar

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The AutoArchive feature that was turned on automatically in previous versions of Outlook is turned off by default on both Outlook 2010 and 2013. You can, however, manually remove old entries from your calendar at any time. If you prefer to have Outlook archive data itself, you can enable the AutoArchive feature and specify when Outlook should archive all of your data, including old emails and calendar events.

Outlook archives calendar entries older than any date you choose.
(Image courtesy of Microsoft.)
Step 1

Launch Outlook 2013 and click the "File" menu. You don't have to be in the calendar to do this. This opens the Account Information window.

Click the "File" menu.
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Step 2

Click the "Cleanup Tools" icon. Select "Archive" from the drop-down menu.

The Archive option is under Cleanup Tools.
Image courtesy of Microsoft.
Step 3

Select your calendar folder in the Archive window. If you have more than one calendar, repeat this process unless your additional calendars are sub-folders in your main calendar. If you marked some entries as "Do Not AutoArchive," you can archive them now by clicking the appropriate check box here. Be sure to note the folder in which your archive will be exported. If desired, you can change that folder by clicking the "Browse" button.

Select the calendar you want to archive.
Image courtesy of Microsoft.
Step 4

Click the "Date" menu and select a date. All Calendar entries before your selected date will be archived. Click "OK."

Select a date from the calendar.
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Step 5

Launch File Explorer from your desktop taskbar. Select your "Documents" folder, then click the "Outlook" folder. The archive file is called "outlook.pst."

The Outlook folder is in your Documents folder.
Image courtesy of Microsoft.
Step 1

Click the "File" menu in Outlook, then click "Options" in the left menu to open the Options window.

Select "Options."
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Step 2

Select "Advanced" from the left menu in the Options window. Click the "AutoArchive Settings" button on the right.

AutoArchive Settings are in the Advanced section.
Image courtesy of Microsoft.
Step 3

Click the empty check box beside "Run AutoArchive Every" to enable the feature. By default, Outlook archived all your Outlook data that's over six months old every 14 days. Change any settings as needed and click "OK."

Click the "Run AutoArchive Every" check box.
Image courtesy of Microsoft.

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