How to Create Standard Company Email Signatures
Business communication frequently utilizes technological innovations such as computers, high-speed Internet, email and smartphones for day-to-day operations. In a business world that embraces electronic forms of communication, it is essential to present yourself with proper online etiquette. A formal, basic, yet informative email signature can convey the impression that you and your company are professionals. A basic email signature is also more likely to be readable on all email devices, such as a smartphone or PDA, whereas signatures with various colors, fonts and sizes may not be readable.
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Instructions
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Open the email client you will use to send your business emails. Open the location where you can set your email's signature preferences. Typically, this feature is located in a "Tools" or "Options" menu and is called "Signatures" or "Signature Preferences."
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Set your font color to a formal business color such as blue or black. Choose a formal font type and size as well. Formal fonts include Times New Roman and Arial. Your font size should be easily readable by your recipient. A 12-point font is usually standard.
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Press the "Enter" key twice to begin your signature with two blank lines. This will prevent your signature from appearing too close to the body of your email. You can use additional spacing if you prefer.
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Enter a closing phrase to end the body of your email and preface your signature. Use a professional phrase such as "Regards" or "Sincerely." Hit the "Enter" key twice after your closing phrase.
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Enter your full name as it appears on other business items, such as letterheads or business cards. You may use initials for your first or middle name. The last name should be spelled out. You may make your name appear slightly bigger or bolder than the rest of your signature.
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Enter your full title beneath your name. It is acceptable to put your job title in italics in business signatures.
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Enter your contact information beneath your job title. Include your office phone number, mobile phone number and fax number. You may also include your business address. Do not include your email address, as your recipient will already have this information from the email's header.
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