How to Provide an Insurance Certificate
Certificates of insurance provide an insured entity and their named certificate holders with documented proof of insurance coverage. This type of document is exchanged regularly while conducting business, and offers proof that the person or company named on the policy meets insurance requirements of a contract.
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Instructions
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Providing a Certificate of Insurance
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Obtain the full names, addresses, phone and fax numbers and email addresses for the person or company that is requesting proof of insurance. Once the certificate has been issued, your insurance company or agent will mail a copy to the requesting party. If proof is needed quickly, the insurer can often fax or email a copy to all certificate holders.
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Make certain that your policy meets the terms of the contract with regards to limits, deductibles and other specified requirements. If the terms of the contract state that you must add the other party as an additional insured on your policy, you will have to request this through your agent. In most cases it will need to be approved by an underwriter.
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Keep a copy for your records and a copy or two for any job site. Verify that the requesting party has received their copy. Forward a photocopy of your certificate as temporary proof if they have not received their hard copy yet.
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Tips & Warnings
Keep certificates of insurance for at least three years after the contract ends.
Depending on your insurance company, it can take between 1-3 business days to process your request for a certificate of insurance.
A certificate holder is not the same as an additional named insured on a certificate, and is afforded no protection under the policy listed.
