How to Ask Dealerships for Auto Donations for Your Non-Profit Organization

As a non-profit organization, you probably do not want to have your employees or volunteers using their own vehicles for organizational purposes. You may need an expensive mobility or handicap-accessible vehicle for your programs. However, the expense of purchasing a vehicle might not be in your budget. If this is the case, knowing how to ask dealerships for auto donations for your non-profit organization can provide an opportunity for businesses to become involved in your mission and programs.

Instructions

1. Consider the type of car that your organization needs to complete its programs and maintain its management. For instance, if you transport children in wheelchairs to programs, you may need two wheelchair-accessible vans. If you just need a vehicle for your organization's duties or to pick up supplies, a mid-sized car or truck may prove sufficient.

2. Prepare a list of auto dealerships in your area and try to rule out any that have a bad reputation in your community. Avoid dealerships that do not provide a thorough inspection of the vehicle if it is a used car dealership. Be sure you take note of the owner or manager's correct name when you narrow down your list.

3. Write out a letter of inquiry that discusses what your organization does for the local community and why you are requesting an auto donation. You may want to highlight how many you serve and discuss what an auto donation would do for your organization. Discuss what a partnership between your organization and their business might be able to do for the community. Try to keep the letter to one or two pages and be sure to include the contact information of your organization.

4. Review your request for a car or other vehicle and be sure that the letter does not contain spelling or grammatical errors. Print the letter of inquiry on organizational letterhead and be sure the executive director or another person in a management position signs the request for support.

5. Send the letter to the dealership by regular mail and follow up within two weeks to see if they received it and if they show an interest in supporting your non-profit organization.

Tips & Warnings

• Do not hesitate to call and be sure that the person is still at that location before sending your request. Always be careful to spell the contact person's name correctly before you send out any mail.

• Avoid sending requests to car dealerships by express mail, as funders may see this as wasting money. If you want to ensure that it is received, just choose a delivery confirmation option when mailing the letter.

References

• Foundation Center: How to Write a Letter of Inquiry

Resources

• Cars4Causes : Donate Car Directly to Charity